COLWALL LADIES CLUB

Constitution

1. Name:

  • The name of the Club shall be: Colwall Ladies' Club.


2. Objectives and Activities:

  • An opportunity to meet other ladies in a sociable environment.


  • To participate in a range of enriching, educational and social events through a varied programme of speakers, outings, activities and events.


3. Membership:

  • Membership is limited to female residents of Colwall and near neighbours to a maximum of 120 members


  • Visitors are welcome but may not attend more than twice in one year.  They will then be invited to join if they meet the residential requirements.


  • Annual subscription, currently £6.00 and £2.00 per meeting attended, will be adjusted when necessary and will be announced at the AGM.


  • Subscriptions are due at the September meeting and are to be paid by the November meeting at the latest.  Anyone joining from May onwards pays nothing until September, except the meeting fee. 


  • Any member who moves out of the permitted areas will be allowed to continue their membership for a period of one year from the date they moved, after which membership ceases.  Any membership fees incurred will be pro-rata.  


  • Any members who have not paid their membership by November will be contacted and considered by the Committee who will then decide whether that member has been deemed to have left the Club.


  • Behaviour or actions of a member, inconsistent with the ethos of the Club, will be considered by the Committee and may lead to the cancellation of membership. 


4. Officers and Committee: 

  • The Chair, Treasurer and Secretary are to be elected at the AGM for a period of up to three years, preferably after serving a minimum of one year as a committee member.


  • In addition, a maximum of seven committee members are to be elected at the AGM for a period of up to three years.  Therefore the maximum continuous time on the Committee for an individual is six years, but any individual may be re-elected after a minimum gap of two years.


  • The role of Vice Chair is to be acting Chair in the absence of the Chair.  The Committee will appoint one of their members (by a majority vote) to be acting Chair.


  • Ideally, new Committee members should have belonged to the Club for a minimum of one year.


  • The minutes of each meeting are to be available on the website and as typed copies for members to read and approve at the subsequent meeting.  Approved minutes will be signed by the Chair.


5. Financial Arrangements:

  • All Club monies will be banked in an account held in the name of Colwall Ladies' Club.


  • The Treasurer and two Committee members will be authorised to sign cheques.  Two must sign each cheque.


  • The subscription income is to be used for speakers' fees and expenses, and expenses involved in the running of the Club.  The Club is a non-profit making organisation.


  • Outings and entertainments are to be booked and paid for in advance.


  • The accounts shall be subject to annual audit.


6. Meetings:

  • The Club shall meet on the second Thursday morning of each month, except during August.


  • The Committee will meet once a month with further meetings if required.


  • The Club shall have an AGM in July.  At least one month's notice of the AGM will be given. 


  • The AGM Agenda will include reports form the Chair, Secretary and other Committee members when appropriate; a Treasurer's report and the year's audited accounts; Committee members' resignations (resignations to the Chair by the end of the May meeting); election of new Committee members; consideration of proposed amendments to the constitution.


  • All proposals and items for consideration at the AGM shall be submitted to the Chair/Secretary one month before the date of the AGM.


  • At the AGM a majority vote (with a quorum of 25% of the total membership) is required for election of officers or for making decisions on behalf of the Club.


7. Changes to the Constitution:

  • This Constitution can only be changed by a majority vote at an AGM (with a quorum of 25% of the total membership).


8. Special General Meetings:

  • The Secretary will call an SGM at the request of the Committee or at least 10 other members, including a written request to the Chair or Secretary stating the reason for their request.


  • The meeting will take place within two months of the request.


  • Members will be given at least two weeks notice of the venue, date, time and agenda.


  • A quorum for the SGM will be 25% of the membership, and decisions will be reached by a simple majority.


9. Dissolution:

  • In order to dissolve the Club an SGM must be called.  The sole business of this meeting will be to consider dissolving the Club.


  • If it is agreed to dissolve the Club, all remaining money and other assets (once outstanding debts have been paid) will be donated to a local charitable organisation.  The charitable organisation will be agreed at the meeting which agrees the dissolution.

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